ROC Compliance Services in India
Every registered company in India has to file regular documents with the Registrar of Companies (ROC) through the MCA portal. This applies to Private Limited companies, One Person Companies (OPC), Public Limited companies and Section 8 companies. It applies whether the company is earning crores or has not done a single transaction.
Legitway Services manages your yearly and event-based ROC filings, so you don’t have to track deadlines yourself.
What we help with
- Annual ROC filings (AOC-4, MGT-7/7A, ADT-1 and more)
- DIR-3 KYC for directors
- Board meeting and AGM documentation
- Event-based filings such as director changes or address change
- Clearing pending and overdue filings
- A compliance calendar with reminders for every due date
Talk to us: +91-9310582360 | info@legitwayservices.com
What Is ROC Compliance?
ROC compliance means completing the meetings, filings and record-keeping that the Companies Act, 2013 requires from a company. The government uses these filings to keep a current record of who owns, runs and audits each company, and what its finances look like.
Compliance is required for the whole life of the company, not just at registration. Even a dormant company with no business has filings to make.
Annual ROC Compliance Checklist
| Compliance | What it covers | Usual due date |
|---|---|---|
| Board meetings | At least 4 a year, no more than 120 days apart | Through the year |
| AGM | Yearly shareholders’ meeting to approve accounts | Within 6 months of financial year end (usually by 30 September) |
| Form AOC-4 | Financial statements | Within 30 days of the AGM |
| Form MGT-7 / MGT-7A | Annual return | Within 60 days of the AGM |
| Form ADT-1 | Auditor appointment | Within 15 days of the AGM |
| Form DIR-3 KYC | Director KYC (for DIN holders) | By 30 September each year |
| Form DPT-3 | Return of deposits or outstanding loans | By 30 June each year |
| Form MSME-1 | Payments pending to MSME vendors, if applicable | 30 April and 31 October |
| Form INC-20A | Commencement of business (new companies) | Within 180 days of incorporation |
Some relaxations apply to OPCs and small companies, such as MGT-7A and fewer board meetings. We check which rules apply to your company type.
Event-Based ROC Filings
These are triggered by a change in the company:
- Appointing or removing a director (DIR-12)
- Changing the registered office (INC-22)
- Changing the company name or object clause
- Increasing authorized capital (SH-7)
- Allotting or transferring shares (PAS-3)
- Creating, changing or closing a charge on assets
- Closing, striking off or winding up the company
What Happens If You Miss a Deadline?
- Late fees: ₹100 per day on delayed MCA forms, with no upper limit
- Penalties on the company and on its directors and officers
- DIR-3 KYC delay: a late fee of ₹5,000 to reactivate a deactivated DIN
- Director disqualification if financial statements or annual returns go unfiled for three consecutive years
- Strike-off: the ROC can remove a non-compliant company from its register
Filing on time almost always costs less than fixing a default later.
Documents Usually Required
The exact list depends on your company’s size and activity.
Company and director documents
- Certificate of Incorporation, MOA and AOA
- PAN and registered office details
- Director and shareholder details, including DIN and KYC details
- Digital Signature Certificates (DSC) of the signing directors
Financial documents
- Balance sheet, profit and loss account and notes to accounts
- Auditor’s report
- Directors’ report and board resolutions
- Bank statements and GST/TDS details, if applicable
Records and meetings
- Board and shareholder meeting notices and minutes
- Statutory registers (members, directors, charges)
- Details of loans, deposits and related-party transactions
How It Works
- Review. We check your company’s current filing status and what is due.
- Documents. You share the papers we ask for.
- Preparation. Our team drafts the forms, resolutions and minutes.
- Filing. We file with the ROC on the MCA portal.
- Confirmation. You receive the filed forms and payment receipts, and we note your next due dates.
How Much Does It Cost?
What usually affects the price:
- Company type and size: Private Limited, LLP, OPC and Section 8 companies have different requirements
- Number of filings: A full year of compliance costs more than a single form
- Pending years: Overdue returns attract government late fees on top of professional charges
- Accounts readiness: Books that need cleaning or bookkeeping add time
- Event-based work: Director changes, share allotments and similar events are extra
For an accurate figure, Call +91-9310582360 or write to info@legitwayservices.com.
Why Choose Legitway Services
- A clear deadline calendar built for your company
- One point of contact for all your filings
- Upfront pricing: you know the scope and the quote before work begins
- Responsive communication: you always know what is filed and what is pending
- Online process with support across India
Frequently Asked Questions
Is ROC compliance mandatory for every company?
Yes. Every company registered under the Companies Act, 2013 must make its annual filings, even with no business activity or turnover.
Can overdue filings still be completed?
Yes. Pending returns can be filed late with additional fees. The longer the delay, the higher the cost, so it’s best to act early.
What if my company has been inactive for years?
We can review its status and suggest the right option, such as catching up on filings, applying for dormant status or closing the company.
Who signs these filings?
Directors, and in some cases the company secretary or auditor, sign using Digital Signature Certificates. We help coordinate this.
Is an OPC treated differently from a Private Limited company?
Partly. An OPC is exempt from holding an AGM and can file MGT-7A, but most financial filings still apply.
Does the ROC filing also cover income tax and GST?
No. ROC filings are separate from income tax returns and GST returns. [Mention if Legitway also offers these services.]
Can a struck-off company be revived?
In many cases, yes, through an application to the NCLT or under the MCA’s revival process. The right route depends on the case, so please contact us for guidance.
Disclaimer: Legitway Services is a facilitation and consulting provider. The information on this page is for general guidance and is not legal advice. Requirements, fees and due dates are set by the MCA and may change, so confirm current rules with the official source.
Contact Legitway Services: +91-9310582360 | info@legitwayservices.com | legitwayservices.com
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